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SPRING
ADVISORY BOARD MEETING |
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Ontario DoubleTree
Hotel
222 North Vineyard Avenue Ontario, California 91764 Saturday, April 7, 2003 |
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TENTATIVE
AGENDA
(With apologies to Charles Bell) |
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1.
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CALL TO ORDER AND PRELIMINARY REMARKS | ||
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a.
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CALL TO ORDER AND PRESIDENTS OPENING REMARKS - 9:00 AM (Terry Green) | ||
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b.
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SECRETARY'S EXPLANATION OF THE SIGN-IN PROCESS (Marilyn Kaecke) | ||
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c.
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CORRECTIONS TO THE STATE ADVISORY BOARD'S DIRECTORY (Tom Jackson) | ||
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d.
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SELF INTRODUCTIONS - By Advisors present | ||
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2.
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*APPROVAL OF THE AGENDA | ||
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a.
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*Additions to the Agenda (Items for New Business may be added ONLY at this time.) | ||
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b.
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Identification of Action items (marked with *) | ||
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3.
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PARLIAMENTARIAN'S EXPLANATION OF CERTAIN RULES OF ORDER (Steve Wallech) | ||
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a.
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Timing of debate and the ten-minute limit per motion | ||
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b.
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All proposed motions must be presented to the secretary IN WRITING | ||
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4.
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*CORRECTION TO AND APPROVAL OF THE MINUTES (Ed Keith) | ||
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5.
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*SCHOLARSHIP CHAIRS REPORT (Susan McMurray and Yolanda Padilla and Milagros Ojermark) | ||
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a.
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Waiver of requirements | ||
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1.
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*Pasadena City College PMR (Jude Socrates) | ||
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2.
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6.
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BOARD OF TRUSTEES REPORT (Tom Jackson) | ||
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7.
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ADVISORY BOARD OFFICER'S REPORTS | ||
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a.
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PRESIDENT'S REPORT (Terry Green) | ||
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b.
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VICE-PRESIDENT'S REPORT (Dorothy Hawkes) | ||
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c.
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VICE-PRESIDENT ELECT'S REPORT (Janis Cavanaugh) | ||
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d.
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TREASURER'S REPORT (Ed Keith) | ||
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1.
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Report on Advisory Board Account Status as of 12/31/02 | ||
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2.
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Report of chapters who paid dues and submitted reports on time. | ||
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3.
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*Move to authorize Treasurer to expend funds for the Spring Convention | ||
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4.
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*Move to authorize Treasurer to expend funds for mailing dues statements and reminders. | ||
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5.
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*Move to authorize Treasurer to expend funds for scholarships. | ||
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6.
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*Move the authorize Treasurer to expend funds for hotel deposit for Spring Convention | ||
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7.
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*Move the authorize Treasurer to expend funds for hotel deposit for Fall Advisor's Meeting | ||
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e.
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VICE-TREASURER'S REPORT (Marilyn Kaecke) | ||
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1.
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Report of jewelry sales and purchases. | ||
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f.
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SECRETARY OF EXTENSION AND ELIGIBILITY'S REPORT (Brad Reynolds) | ||
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g.
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COLLECTOR OF PERMANENT RECORD'S REPORT (Marilyn Kaecke) | ||
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1.
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Records at the homes of Marilyn Kaecke and Ed Keith | ||
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h.
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SECRETARY OF INTERCOLLEGIATE RELATION'S REPORT (DeWayne Shaeffer) | ||
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8.
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OTHER REPORTS | ||
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a.
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Regional Conference progress reports. | ||
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1.
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Northern Regional (Tom Mester) | ||
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2.
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Southern Regional (Andrea Mullin) | ||
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b.
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Initial report on the Spring Convention (Grethe Wygant) | ||
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c.
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Status of the AGS Handbook (Catherine Powell/Jamie Shreve-Antonini) | ||
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d.
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Status of the AGS LISTSERVE (Janice Reyes) | ||
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e.
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Status of the AGS Web Page (John Quevado/Ed Keith) | ||
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f.
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Status of the AGS Brochure (Steve Wallech) | ||
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g.
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Report of the Historian (Al Acena) |
g.
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Report on van safety (Roxanna Ross) |
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9.
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UNFINISHED BUSINESS | ||
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a.
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CALENDAR UPDATE | ||
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1.
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2004 Spring Convention-San Jose 4/23-25/2004 (Randy Taylor) | ||
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2.
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2004 Fall Advisor's Meeting-North (Catherine powell) | ||
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3.
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2004 Northern Regional (Jennifer McBride) | ||
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4.
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2004 Southern Regional | ||
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5.
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2005 Spring Convention-South | ||
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6.
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2005 Fall Advisor's Meeting-South | ||
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7.
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2005 Northern Regional (Chris Cox) | ||
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8.
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2006 Southern Regional | ||
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9.
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2005 Spring Convention-North | ||
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10.
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NEW BUSINESS (Items may only be added while agenda item 2-a is under consideration) | ||
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a.
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*Nominations | ||
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b.
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*Elections | ||
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c.
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*Lowering Chapter Dues (Ed Keith) | ||
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d.
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*New scholarship cateogory (Randy Taylor) | ||
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e.
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*Expend an amount, not to exceed $1200.00, for recording equipment and mikes. (Ed keith) | ||
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f.
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*Forming an AGS Alumni Association (Francis Kalub) | ||
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g.
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* | ||
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h.
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* | ||
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i.
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* | ||
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j.
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* | ||
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11.
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THE GOOD OF THE ORDER: NEW ADVISOR ORIENTATION WORKSHOP Workshop to be held after adjournment |
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12.
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*ADJOURNMENT | ||