SPRING ADVISORY BOARD MEETING
OF ALPHA GAMMA SIGMA, INCORPORATED

Ontario DoubleTree Hotel
222 North Vineyard Avenue
Ontario, California 91764
Saturday, April 7, 2003

Minutes (Approved 10/4/03)

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DISTRIBUTIONS: The following were either mailed to advisors or distributed during the meeting:
(a) Chapter Name Card (Marilyn Kaecke/Ed Keith)
(b) Chapter voting card - one per chapter (Marilyn Kaecke)
(c) Agenda (Ed Keith)
(d) Good Standing List (Brad Reynolds)
(e) AGS Account Balances (Ed Keith)
(f) AGS Income Statement 1/1/02-12/31/02 (Ed Keith)
(g) Minutes of the October 7, 2002 meeting (Ed Keith)
(h) This is not the end (Tom Mester)
(i) Reducing the risk of rollovers (Roxana Ross)

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51 Chapters were represented, 66 advisors signed the attendance roster. The following Advisors were present:

Allan Hancock-Aqarious Beth Farmer
American River Rick Ramirez
Antelope Valley Karen Lubuck, John Toth
Cabrillo Renata K. Funke, Gabriel Gutierricez Vela, Billee Paul
Cerritos Tom Jackson
Chabot Catherine Powell
Citrus Wendy Heintz, Ed Keith, Andrea Mullin
City College of San Francisco Fred Teti
College of Marin-IVC Bernedene Allen
College of Marin-Kentfield Ron Gaiz
College of the Canyons Roberta Honey, Brad Reynolds
College of the Redwoods Diqui LaPenta
College of the Sequoias Marvin Turk
Cuesta Chris Gilbert
Cypress Ron Armale
Diablo Valley Milagros Ojermark, Obed Vázquez
El Camino Jeannine Barba
Foothill Janice Carr
Gavilan Hope Jukl
Glendale Hoover Zariani
Golden West Roxana Ross
Las Positas Randy Taylor
Long Beach Barbara Martinez
Long Beach Steve Wallech
Long Beach (Kappa) Yolinda Padilla
Los Angeles Harbor Susan McMurray
Los Angeles Mission Mark Pursley
Los Angeles Pierce Kandy Arnold
Merced Jennifer McBride
Modesto Jacqueline Faris
Monterey Peninsula Tracie Catania, Linda Pridmore
Moorpark Grethe Wygant
Mt. San Antonio Marilyn Kaecke, Tuan Vo
Pasadena City Jude Socrates
Reedley Betty Higdon, Lori Levine
Reedley-North Centers Thomas Mester
Rio Hondo Cathy Butler
Riverside City Gerard Forlenza, Ron Yoshino
Riverside-Moreno Valley Fabian Biancardi, Ellen Lipkin
Riverside-Norco Beatriz Vasquez
Saddleback Kathie Hodge
San Diego City John R. Willis
San Diego mesa Evan Adelson, Judith Ross
San Joaquin Delta Jennifer Barrows
Santa Ana Shelly Lemoi, Stephanie Orozco
Santa Monica Terry Green, Francis Calub (Stu. Trustee)
Santa Rosa Barbara Croteau
Solano Dorothy Hawkes, Diane White
Ventura Henry Kim
West Hills Mailese Roton
West Valley Tina Golaw

1. CALL TO ORDER AND PRELIMINARY REMARKS
a CALL TO ORDER AND PRESIDENTS OPENING REMARKS
President Green called the meeting to order at 9:24 a.m.
b. SECRETARY'S EXPLANATION OF THE SIGN-IN PROCESS
Marilyn Kaecke distributed chapter name cards and red voting cards.
c. CORRECTIONS TO THE STATE ADVISORY BOARD'S DIRECTORY
Tom Jackson distributed the Directory forms and asked that any changes
be indicated.
d. SELF INTRODUCTIONS - By Advisors present
2. APPROVAL OF THE AGENDA
a. Two items were added to the agenda which was approved (MSP-Motion 1)
b. It was pointed out that items marked with * require action.
3. PARLIAMENTARIAN'S EXPLANATION OF CERTAIN RULES OF ORDER (Steve Wallech)
a. By standing rule, all discussion is limited to 10 minutes unless an
extension is approved by the body.
b. All proposed motions must be presented IN WRITING
4. CORRECTION TO AND APPROVAL OF THE MINUTES (Ed Keith)
The minutes were approved as presented. (MSP-Motion 2)
5. SCHOLARSHIP CHAIRS REPORT (Susan McMurray and Yolanda Padilla and Milagros Ojermark)
a. Waiver of requirements was granted to PCC, Riverside and City College
of San Francisco. (MSP-Motion 3)
b. The academic scholarships levels were set at $900, $600, and $500. The
Service scholarships were set at $600 and $400.
c. The Advisory Board contributes $19,400 to scholarships, bringing the total
amount available to $34,000.00, a $4,000 increase.
6. BOARD OF TRUSTEES REPORT (Tom Jackson)
a. $14,600 is transferred from the Board for scholarships.
b. Tom made his annual pitch for more donations.
c. Tom introduced his slate of new board members: Betty Higdon, and
Randy Taylor. (MSP-Motion 4)
d. Tom announced that Terry Green had been tapped to fill the
unexpired term of Jan Reyes who resigned.
e. Tom announced that Brad Reynolds had been elected to fill the new
post of Vice-President of the Board of Trustees.
7. ADVISORY BOARD OFFICER'S REPORTS
a. PRESIDENT'S REPORT Terry Green thanked everyone for a wonderful
term of office.
b. VICE-PRESIDENT'S REPORT (Dorothy Hawkes)

c. VICE-PRESIDENT ELECT'S REPORT (Janis Cavanaugh)
Due to pressures of thesis preparation, Janis has resigned. Roxana Ross of Golden
West College will take over her duties.
d. TREASURER'S REPORT (Ed Keith)
1. Report on Advisory Board Account Status as of 12/31/02
Checking balance as of 12/31/01: $32,045.98, a decrease of $14,013.79.
$17,500 was transferred from checking to the Board of Trustees.
Saving balance: $40,430.08, an increase of $20,000.00.
2. Report of chapters who paid dues and submitted reports on time.
3. Move to authorize Treasurer to expend funds for the Spring Convention MSP
4. Move to authorize Treasurer to expend funds for mailing dues statements and reminders. MSP
5. Move to authorize Treasurer to expend funds for scholarships. MSP
6. Move the authorize Treasurer to expend funds for hotel deposit for Spring Convention MSP
7. Move the authorize Treasurer to expend funds for hotel deposit for Fall Advisor's Meeting MSP
8. Move to authorize the Treasurer to donate outdated computers to a local K-12 district. MSP
e. VICE-TREASURER'S REPORT (Marilyn Kaecke)
Jewelry sales: $6,584.95 expense: $535.50.
f. SECRETARY OF EXTENSION AND ELIGIBILITY'S REPORT (Brad Reynolds)
Brad distributed the Chapter Charter Certificates for chapters.
g. COLLECTOR OF PERMANENT RECORD'S REPORT (Marilyn Kaecke)
Records are at the homes of Marilyn Kaecke and Ed Keith
h. SECRETARY OF INTERCOLLEGIATE RELATION'S REPORT (DeWayne Shaeffer)
No Report
8. OTHER REPORTS
a. Regional Conference progress reports.
1. Northern Regional (Tom Mester)
2. Southern Regional (Andrea Mullin)
Both are “on-track,”
b. Initial report on the Spring Convention (Grethe Wygant)
54 Chapters in attendance-454 Students and Advisors
c. Status of the AGS Handbook (Catherine Powell/Jamie Shreve-Antonini)

d. Status of the AGS LISTSERVE (Janice Reyes)
Report was postponed as Janice was not present.
e. Status of the AGS Web Page (John Quevado/Ed Keith)
John has added several pages with valuable information for new advisors.
Ed has added a “Good Standing” page so all can easily check their chapters
status.
We’ve had approximately 2,000 “Hits” in the last year.
f. Status of the AGS Brochure (Steve Wallech)
The brochure was distributed to all colleges present. The body was unanimous in its
approval of the document and commented on its professional appearance and quality.
Thanks go out to Mrs. Walleck for an outstanding job.
g. Report of the Historian (Al Acena) - No report.
h. Report on van safety (Roxanna Ross)
Roxana presented a video demonstrating the dangers inherent if large vans, and
showing proper techniques in driving such vehicles.
9. UNFINISHED BUSINESS
a. CALENDAR UPDATE
1. 2004 Spring Convention-San Jose 4/23-25/2004 (Randy Taylor)
2. 2004 Fall Advisor's Meeting-North (Catherine Powell)
3. 2004 Northern Regional (Jennifer McBride)
4. 2004 Southern Regional (Terry Green)
5. 2005 Spring Convention-South (Roxana Ross)
6. 2005 Fall Advisor's Meeting-South (Marilyn Kaecke)
7. 2005 Northern Regional (Chris Cox)
8. 2006 Southern Regional
9. 2005 Spring Convention-North
10. NEW BUSINESS
a. Nominations
b. Elections
c. Lowering Chapter Dues
Ed Keith moved that chapter dues be lowered from $70 to $40 MSP
An evaluation of financial impact will be presented after 2 years,
d. New scholarship category (Randy Taylor)
Randy moved to add a scholarship to go to those who did not receive one of the
other awards, the motion failed.
e. Expend an amount, not to exceed $2500.00, to upgrade computers.
Ed Keith moved to upgrade the Secretary’s and Vice-Treasurer’s machines.
The motion failed.
f. Expend an amount, not to exceed $1200.00, for recording equipment and mikes.
Ed Keith moved and the motion failed.
Expend an amount for mixer and mikes NTE $500. MSP
g. Forming an AGS Alumni Association (Francis Calub) MSP
h. invite representatives from the Community College League and the Community
College Foundation League, as well as the college president or chancellor to the
AGS convention banquet and Awards Presentation. MSP
11. ADJOURNMENT
The meeting was adjourned at 4 p.m.